Gen-AI technology shortens office search journey
Rubberdesk, a marketplace for flexible office space, has launched an AI-powered tool using brand new proprietary technology that streamlines the search process—delivering businesses a curated shortlist of office options in just 20 seconds.
This latest innovation in Proptech puts Generative AI at the core of office searching, enabling businesses to define their brief and receive a tailored list of the best-matched spaces. The AI-powered shortlist includes live availability, transparent pricing, and key office details—eliminating the guesswork and inefficiencies traditionally associated with office hunting. Users have the flexibility to not only select from dropdown menus but can also provide detailed, freeform input about their requirements. The AI then intelligently analyses this information to refine and tailor the available options, ensuring a highly personalised experience.
From fragmented market to AI-powered transparency
This streamlined approach contrasts sharply with the traditionally lengthy and cumbersome office search process, which often involves weeks or even months of manual research, back-and-forth negotiations, and site visits. In the past, businesses had to sift through countless listings, contact multiple brokers, and navigate opaque pricing structures—all while struggling to find a space that truly met their needs.
Historically, businesses relied on brokers to navigate an opaque and fragmented office market. Now, with AI-driven search capabilities, Rubberdesk takes office hunting to the next level, drastically cutting time spent reviewing unsuitable spaces. After generating the AI shortlist, businesses consult with a Rubberdesk office expert to refine their options and find the perfect workspace.
David Dale, CTO explains: “We built Rubberdesk from the ground up to make it easy to find the right office space. Once we solved the problem of maintaining accurate and up to date inventory, integrating a Large Language Model to service enquiries was an obvious step. The success has been in how smoothly it’s become part of the search process and resulted in more engaged customers.”
Jim Groves, Co-Founder of Rubberdesk (pictured above), adds: “Finding the right office isn’t just about speed—it’s about fit. Our AI-powered platform streamlines the search, but it’s our industry expertise that ensures businesses land the perfect space.”
Why it matters? – It saves businesses time – instantly narrowing down potential offices. It removes uncertainty – providing transparent pricing.
Where is it available? – Rubberdesk’s AI-powered search is now live in the UK, Ireland, and Australia, with further global expansion planned later this year. As of 2025, the platform encompassed over 7,000 offices in the UK, totalling approximately 8.0 million square feet of space with a capacity for 159,000 people
Andrew Stanton Founder & Editor of 'PROPTECH-X' where his insights, connections, analysis and commentary on proptech and real estate are based on writing 1.3M words annually. Plus meeting 1,000 Proptech founders, critiquing 400 decks and having had 130 clients as CEO of 'PROPTECH-PR', a consultancy for Proptech founders seeking growth and exit strategies. He also acts as an advisory for major global real estate companies on sales, acquisitions, market positioning & operations. With 200K followers & readers, he is the 'Proptech Realestate Influencer.'
- Andrew Stantonhttps://proptech-x.com/author/andrew-stanton/
- Andrew Stantonhttps://proptech-x.com/author/andrew-stanton/
- Andrew Stantonhttps://proptech-x.com/author/andrew-stanton/
- Andrew Stantonhttps://proptech-x.com/author/andrew-stanton/
